Dance Informa Aug/Sept 2008

Solutions for Efficient Dance Studio Management
Many dance studio owners are tired of the tedious administration and management strain of running a business. As dancers we are not necessarily as adept in business management as we are in our artistic abilities. Running a dance studio is very challenging, as one not only has to teach dance, produce amazing productions, and organise students for examinations and competitions, but also organise class schedules and teachers, billing and accounting, charges and income, reporting and communication, payroll and more. What a job! New Business Management Software However, there are now business management software solutions designed especially for studio owners to make their work easier and more efficient, so they can spend more time on what they do best – teach dance. One such solution is called DanceWorks, which is available from Dancers World. DanceWorks allows studio owners to spend more time teaching and building their businesses, than just simply running them. The specially designed studio management software makes the discipline of business operations management quicker and easier, saving time, money and the paperwork involved in managing a studio. A very user friendly studio management tool, DanceWorks simplifies the complicated tasks associated with managing student contact information, schedules, instructor payroll and studio revenue. It combines a complete accounts receivable and billing program with a powerful information management system for effectively managing a dance studio. DanceWorks is a flexible software solution that can work in many different scenarios and meet user specific management needs. One can use DanceWorks to schedule classes and easily enroll students into beginner workshops, so that front desk staff can sign in students

even during busy class check-in periods. The software can even store student photos so a studio owner can get to know the students more quickly. It allows one to keep track of what dance styles each child learns and at what level so that information can be used to send targeted email blasts to specific groups of students.

Payroll and Reporting
Managing teacher payroll can be difficult, especially if teachers are paid different rates and there are special events such as workshops where teaching schedules vary. DanceWorks provides a real payroll solution, allowing pays to be completed in just minutes using one simple report which can be imported into accounting software. Sales by category reports can also be developed, breaking down all sales into different revenue categories for easy analysis.

Student Information and Class Management
DanceWorks provides a complete view of each student’s account status, automatically calculating the tuition for each student. It puts student information at one’s fingertips with full database capability and helps with class management, keeping detailed information on class rosters, waiting lists and costumes. DanceWorks gives instant access to all teaching staff information including classes taught, hours worked and qualifications.

There are also modules available to help manage costumes and recital information, as well as an optional Point of Sale Module for those studios who sell products.

Dance teachers across Australia are raving about the software solution that is making their jobs so much easier. To help manage a studio effectively and efficiently it is well worth one’s time to look into such solutions. Dancers World can provide a trial of the DanceWorks software for those studio owners who are interested. Contact Dancers World on 1300 656 657 or via email at rex@dancersworld.com
www.dancersworld.com